2015 Retirement Plan Limits

Posted on October 28 2014 by admin

On October 23, 2014, the Internal Revenue Service (“IRS”) announced the cost-of-living adjustments (“COLA”) for the 2015 tax year. These COLA rates are used to adjust over 40 tax provisions from the standard deduction and personal exemption to retirement plan limits. Many of the pension plan limitations will change for 2015 because the increase in the cost-of-living index met the statutory thresholds that trigger their adjustment. However, other limitations will remain unchanged because the increase in the index did not meet the statutory thresholds that trigger their adjustment.

See the tables below, for a comparison of the 2014 and 2015 retirement plan limits:

Retirement Table

For more information on the 2015 contribution limits for various types of plans, visit the following IRS website:

http://www.irs.gov/Retirement-Plans/Plan-Participant,-Employee/Retirement-Topics-Contributions

Ryan G. Wojdacz, CPA

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Do You Have a Hardship?

Posted on October 15 2014 by admin

Ever since Congress changed the rules to allow plan hardship withdrawals, hardship distributions have been continually increasing among plan participants. There are six safe harbor expenses which the IRS deems to be an immediate and heavy financial need:

  1. Purchase of a principal residence
  2. College tuition
  3. Funeral expenses
  4. Eviction from principal residence
  5. Medical expenses
  6. Repair expenses of principal residence

Other purposes may also qualify if an immediate and financial need can be substantiated.

Although there are limited expenses under which a hardship distribution is allowed, these situations are becoming more prevalent in the current state of the economy.

Plans that allow for these require the participant to first exhaust all other types of withdrawals available. This is to save costs to the participant, as well as hopefully discourage the participant from using the funds for a non-necessity and regretting it in the future when retirement is upon them. A few things to consider prior to taking a hardship distribution are as follows:

  1. Hardship distributions are not loans; you are not required to pay them back.
  2. There is a 10 percent early withdrawal penalty if you are under the age of 59 ½.
  3. Financial proof must be provided to your employer.
  4. You cannot make contributions to the plan for a period of 6 months after the hardship withdrawal.
  5. The withdrawal must not exceed the amount necessary to support the need.

So before you consider taking a hardship withdrawal, talk to your accountant, financial planner or another trusted adviser.

By Leslie A. Lee, CPA

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Fiduciary Duty Advice for 401(k) Plan Sponsors: The Small Things Matter

Posted on September 16 2014 by admin

When 401(k) Plan Sponsors end up in trouble, it is often due to small things that were neglected or not given proper attention. Small mistakes can lead to big problems when it comes to the breaching of fiduciary duty. Below is a summary of mistakes made by Plan Sponsors that can lead to future problems and the breaching of fiduciary duty.

Mistake: Not Having Fiduciary Liability Insurance

  • Every plan subject to ERISA is required to have a fiduciary bond. A bond is used to protect plan assets from theft. However, it is often assumed that a bond will serve as overall liability insurance for the Fiduciary. This is not true.
  • Every plan sponsor should consider purchasing Fiduciary liability insurance. The cost to benefit ratio provided by liability insurance may be worth the investment.

Mistake: Not Hiring an Independent Financial Adviser

  • It may seem obvious, but when this is not done, there is a lot of risk on the table for the Plan Sponsor. Fiduciary duty requires the highest duty of care in equity and law. The lack of a financial adviser for a retirement plan may signal a lack of duty of care by the Plan Sponsor.

Mistake: Not Having an Investment Policy Statement

  • Just because your retirement plan has a financial adviser, doesn’t mean your retirement plan has a good investment policy statement.
  • One of the most important tasks of a financial adviser is to develop an investment policy statement that serves to protect plan sponsors from lawsuits regarding investment losses.
  • Any individual auditing the plan – from your 401(k) auditor to DOL to IRS auditor – will generally ask for the investment policy statement.

Mistake: Not Providing Investment Education to Plan Participants

  • The more education provided to Plan Participants, the less liability Plan Sponsors may be subjected to. Under section 404(c) of ERISA, Plan Sponsors may be granted relief for the losses incurred by plan participants if the plan has provided adequate education to those participants.

Mistake: Not Reviewing Plan Expenses

  • As a plan sponsor, you have a fiduciary duty to pay reasonable expenses, especially if your participants are responsible for supporting the bill. As the transparency of plan expenses has increased over the years, it has become more important for plan sponsors to review plan expenses and limit their liability.
  • Reviewing means benchmarking, not just reading the expenses to make sure they sound reasonable with what you were told the charge would be. Benchmarking involves comparing the services you receive with similar services offered by other retirement plan service providers and determining if the cost you pay is reasonable based on available alternatives. Make sure to document this review.

By Josh Mitchell, CPA

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How to Handle Forfeitures

Posted on September 2 2014 by admin

As a plan sponsor, chances are that at some point throughout the course of business, the employee benefit plan that you manage has encountered plan forfeitures. Forfeitures typically result from the termination of service by an employee who was not fully vested in his or her employer contributions. The confusion related to forfeitures doesn’t revolve around how they came about, but more so how to handle them when they occur.

There are multiple options for the allocation of forfeitures per Internal Revenue Guidance (“IRS”) guidance, which include: they may be used to pay a portion of the plan’s administrative fees, provide additional contributions to participants (with the exception of safe harbor matches), or reduce the funds allocated to employer contributions. One common mistake that plan sponsors make is to post the funds to a suspense account, and let them build for multiple years without any utilization. The IRS and Department of Labor both recommend that forfeitures should be utilized in the year of generation or as soon as feasibly possible.

Some of the most common reasons that forfeitures are not properly allocated may be due to simple oversight, a plan sponsor may lack knowledge with IRS and DOL regulations, the assumption may be made that the TPA will handle it, or the plan document may not be clear in its guidance. The most important takeaway is to review the plan document in detail regarding forfeitures to ensure that the plan is utilizing forfeitures as allowed and within the appropriate timing, to ensure that there are no errors made. Improper plan and forfeiture management could potentially impact the tax status of the plan.

It is crucial to communicate with the TPA and plan auditors, if applicable, to fully understand plan guidance, and to periodically monitor forfeiture activity for a successful plan year.

By Sarah McFarland

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Benefits and Preparation for Auto Enrollment and Auto Escalate in a Benefit Plan

Posted on August 19 2014 by admin

Most companies implement a 401K Plan in order to assist employees in planning for their future; in doing so, they wish to have high participation. If the current plan an employer has in place is not providing high participation, it may be worth considering amending the plan to adopt auto enrollment. Additionally, they may want to even include an auto escalation feature along with this amendment to increase employees’ contributions on an ongoing basis.

Why Auto Enrollment?

The main reason to have auto enrollment in a plan is to of course, assist employees in planning for their future and increasing plan participation. Additionally, auto enrollment assists employees in selecting investments, as well as if they choose to not select their own investments; then a default will be chosen for them. Most employees who choose not enroll into a plan choose to do so primarily because they are not aware of how these deductions will impact them and they feel that they do not know enough to select these investments.

When a plan makes the decision to implement auto enrollment, they may choose to consult with a professional in order to ensure that it is the best move for the plan, as well as to help make sure the participants have thoroughly reviewed their options. The plan will need to amend the plan document to ensure that it properly states that the plan is set up for auto enrollment. If this is a new plan, they will also want to ensure the plan has a trust as well as a recordkeeping system. Once these plans are in place, it is extremely important to follow the plan document as well as ensure that participants are notified of auto enrollment in advance.

Why Auto Escalation?

Auto escalation in a 401K plan is the option to have a participant’s contribution percentage increase annually by a certain percentage. Implementing this will help participants increase their savings year after year without feeling a large impact on their paycheck. Like auto enrollment, the plan needs to ensure that they have properly updated their plan document to allow for this implementation. It is important also to properly inform participants of this implementation, not to mention to continuously remind participants of these increases as they come around.

Although there is some work on the front end to implementing auto enrollment and auto escalation, if your plan is experiencing low participation, it may be something to consider in order to increase plan participation.

By Brie Keckler, CPA

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What You Need to Know When Filing Form 5500

Posted on August 5 2014 by admin

What is Form 5500?
Form 5500 is the annual tax return for your retirement plan that must be filed with the Employee Benefit Security Administration (EBSA), a division of the Department of Labor (DOL). It is required by the Employee Retirement Income Security Act of 1974 (ERISA) to ensure employee benefit plans are operated and managed correctly. ERISA requires the plan administrator of certain ERISA plans to file an “annual report” with the DOL containing specified plan information.

Who is required to file Form 5500?
Every pension and group welfare benefit plan that is subject to ERISA is required to file a Form 5500.

When is Form 5500 due?
The plan must file the Form 5500 and any accompanying schedules by the last day of the seventh month following the close of the plan year. This means that the deadline is July 31st if your plan operates on a calendar year. You can get a one-time extension for two and a half months by filing Form 5558 with the IRS, but you must file this extension before your Form 5500 due date. This means that if your plan operates on a calendar year and you file an extension on Form 5558, then the extended deadline is October 15th.

How do I file Form 5500?
Beginning Jan. 1, 2010, all plans must file Form 5500s electronically for all plan years through EFAST2 (ERISA Filing Acceptance System, second generation). For more information on how to file Form 5500 see How to File- Electronic Filing Requirement instructions and the EFAST2 website at www.efast.dol.gov.

By Ryan Wojdacz, CPA

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Determination Letters Will Not be Issued for 403(b) Plans

Posted on July 29 2014 by admin

In April 2013, the IRS issued Revenue Procedure 2013-22 which provided much needed clarification regarding the fate of 403(b) determination letters. Prior to this, it was believed that the IRS would adopt a system of determination letters, similar to those issued for 401(k) plans. Revenue Procedure 2013-22 states that determination letters will not be issued for 403(b) plans. Instead, the IRS has provided pre-approved 403(b) plan samples.

A company can use the sample plan provisions and information package provided on the IRS website to draft or amend its 403(b) plan. In place of a determination letter, the IRS will issue a favorable opinion or advisory letter. However, the favorable opinion or advisory letter will not cover whether the plan satisfies ERISA requirements and other key items.

If you audit or are involved in the administration of a 403(b) plan, please visit the IRS website and ensure that your current plan is in compliance with the mandatory plan provisions.

By Rex Platt, CPA

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Plan Corrections Necessary? DOL Corrections Program

Posted on June 25 2014 by admin

If your company offers an employee benefit plan that is subject to the Employee Retirement Income Security Act (“ERISA”), for example a 401(k) plan, it is important to remember that your Company is responsible for ensuring that the Plan and any plan transactions comply with the fiduciary standards ERISA has created. Even though a Plan can implement thorough internal controls and oversight into the plan operations, inadvertent mistakes and errors still happen. These mistakes and errors can cause a Plan significant taxes and liabilities if uncorrected. Below is a summary of the Department of Labor’s (“DOL”) correction programs:

  • Delinquent Filer Voluntary Compliance Program (“DFVCP”) – This program allows for Plans to file delinquent IRS Form 5500s with reduced penalties. This program cannot be used if the Plan and/or Plan Sponsor have been notified by the DOL of non-filings. The program includes two-steps. The first step is to file the delinquent Form 5500, ensuring to select filing under the DFVC program on the first page of the Form 5500. The second step is to pay the penalty and fees for filing under the DFVCP.
  • Voluntary Fiduciary Correction Program (VFCP) – This program allows for Plans to correct certain violations before the DOL investigates or notifies the plan, and if no criminal violations are present. If approved by the DOL, the Plan will receive a “No-Action” letter that provides relief from the excise tax. Some transactions that are eligible for correction are delinquent participant contributions and loan repayments, loan amounts or duration in excess of Plan limits, and excessive or unnecessary compensation paid by the Plan.

If you have come across a plan error that needs to be corrected, reach out to your Plan auditor, third-party administrator or ERISA attorney for further guidance on which of the above correction programs is necessary for your Plan.

By Kevin C. Bach, CPA, CVA

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Have Lost Participants in Your 401(k) Plan?

Posted on June 17 2014 by admin

Lost participants are those participants who have balances in the plan (unclaimed benefits) or have been distributed an amount from the plan (uncashed benefit checks) and cannot be located. The participant either doesn’t know or forgot they have a balance since their employment was terminated or have relocated with no forwarding address. The participant’s account could also have been distributed without the participant’s knowledge (an automatic distribution).

In the past, this issue has not been addressed by plan sponsors or independent auditors because the issue was not prevalent, and if it was, it was not “material”. In recent times, there have been trends leading to an increased risk in this area. These trends include the following

  1. Automatic enrollment into 401(k) plans
  2. Employees holding multiple jobs during their careers
  3. Employees leaving their accounts with previous employers
  4. Employers’ automatic distributions of accounts less than $1,000

As these trends continue to grow, the balances in the plans will become larger and need to be addressed. The Department of Labor (“DOL”) has yet to issue guidance on the plan sponsor’s fiduciary responsibility related to this; therefore, the plan sponsor, as a best practice, should have controls in place to address the unclaimed benefits and uncashed benefit checks. Some examples of best practices would include (but are not limited to) the following:

  1. Monitor and track uncashed checks with the assistance of either the custodian or the third party administrator (“TPA”).
  2. Monitor and track unclaimed benefits remaining in the plan, utilizing the DOL’s safe harbor plan of rolling over accounts less than $5,000 to an IRA.
  3. Use the various methods available to locate lost participants (i.e. commercial locator services, credit reporting agencies, internet search tools).

By Leslie Lee, CPA

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Journal Entries for Benefit Plan Accounting

Posted on June 10 2014 by admin

Most plan administrators understand that there is accounting involved to track their benefit plan’s financial performance including but not limited to contributions to the plan, distributions out of the plan, and interest and appreciation/depreciation of investments held by the plan. However, most plan administrators do not become overly concerned with the accounting entries that are made, adjusted and grouped to create the benefit plan accounting records because these accounting tasks are generally prepared by the third party administrator. This lack of concern could create unnecessary financial statement risk for the benefit plan, as unauthorized or incorrect journal entries could potentially misstate the financial results of the benefit plan. Accordingly, the review and approval of journal entries, especially manual journal entries, is imperative to ensure proper financial reporting results are maintained and reported for your benefit plan.

Here are some general steps (although not all inclusive) that a plan administrator can perform in order to obtain comfort over the manual journal entries posted to the benefit plan accounting records:

  • Understand which third party administrator is preparing your plan’s financial records. If there is more than one party, understand the difference in financial reporting results (if any).
  • You should understand how each transaction is recorded. For example, every contribution and distribution may be an entry that is systematically transacted/journalized when the transaction is entered, and this entry is typically known as a systematic/standard journal entry. A manual journal entry occurs when an individual manually selects the specific financial statement accounts to journalize a specific transaction to.
  • Inquire with your third party administrator that prepares your financial records, and obtain an understanding of how they track systematic/standard versus manual journal entries. Obtain a listing of manual journal entries (if any) and review for propriety.
  • Review your third party administrator’s SOC-1 Report (if applicable) and determine how manual journal entries and financial statements are prepared. Ensure consistency to the reports and actual procedures you identify for your plan.
  • Obtain a listing of transaction data by type (i.e. contributions, loan issuances, loan repayments, distributions), and reconcile the totals to the financial statement totals.
  • Obtain a listing of transaction data by type (i.e. contributions, loan issuances, loan repayments, distributions), and reconcile to plan administration records (if maintained).
  • Ensure that the third party administrator will only accept financial statement transaction requests from members of plan administration that are properly authorized with the third party administrator.
  • Review your plan’s financial statements for any line items that are labeled as manual adjustment, or adjustments, or that appear to be indicative of a non-standard journal entry.

These are just several examples of understanding and identifying manual journal entries made to your benefit plan’s financial records. If you have any questions, or would like to learn more about why this review procedure is important, please feel free to contact us.

By Victor Fuentes

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Finding information on employee benefit plans can be difficult and time consuming. As a service to our clients, and other interested parties who are involved in or in need of employee benefit services, we'll gather all of the information for you. We'll keep you up-to-date on the latest laws and regulations and we will even add our own personal insight into what else is occurring in the employee benefits world. We will provide these posts weekly and hope to get your input and feedback on the various topics. We will also share that feedback with others, as we find appropriate.


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